Moving items to the archive mailbox frees up space in a user's primary mailbox.Īutomatically delete items that are 5 years old from the Deleted Items folder. This also frees up space in the user's primary mailbox. User's will have the opportunity to recover these items if necessary. See the footnote in the More information section for more details.Īutomatically (and permanently) delete items that are 7 years old from both the primary and archive mailbox. Because of compliance regulations, some organization's are required to retain email for a specific period of time. When this time period expires, an organization might want to permanently remove these items from user mailboxes.Ĭreate a new retention policy and adding the new custom retention tags to it. Additionally, you'll also add built-in retention tags to the new retention policy. This includes personal tags that users can assign to items in their mailbox. You'll also add a retention tag that moves items from the Recoverable Items folder in the user's primary mailbox to the Recoverable Items folder in their archive mailbox. This action helps free up space in a user's Recoverable Items folder when their mailbox is placed on hold. You can follow some or all of the steps in this article to set up an archive and deletion policy for mailboxes in your own organization.
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